Merrill Datasite

Merrill Datasite has been around for quite some time now dating all the way back to 1967. It is well suited for large enterprises working on large and complex deals their prices certainly reflect that. The data room will work best if combined with their content management service, which is important to keep in mind since it would further increase the price.

Merrill Datasite Review

Even though Merrill has an extensive history, they have yet to adopt one of the standard customer service practices: offer a free trial period. Even though the prices they charge may be worth it, it hard for the customers to know this before they buy it. Therefore Merrill is asking customers to take a giant leap of faith and take them at their word, but given the amount of money that is involved, this is a big risk to take. It is also an unnecessary risk simple pretty much all other data rooms offer a free trial period thus allowing you to input your own data and play around inside the data room to get a feel for it. This is really the only way to find out if a data room is right for you.

It seems that customization does not exist inside the Merrill Datasite. There is no custom domain, active directory integration, single sign-on integration and many other customization features that you will find on some of the other data rooms out there. Also, you will not be able to integrate your CRM with the data room since there is no API integration available. This is really inconvenient and will result in a lot of extra work.

The security features are fairly standard. You will be able to find features such as watermarks, two-factor authentication, and data encryption. However, you will not be able to restrict access to the data room based on IP address. This means that participants will be able to access the data room from pretty much wherever they want and the security features on external computers may not defend against viruses and the latest cyber threats.

It seems to be missing the cutting edge features that you will be able to find in other data rooms. This includes secure spreadsheet viewing, which allows you to upload an Excel spreadsheet into the data room, but restrict access to the formulas that were involved during the calculations. Also, there is nothing to defend the documents against camera based attacks. Some data rooms offer “Fence View” which serves as a physical barrier between the document and the user. Corporate espionage is more of a threat to your documents than hackers and viruses and it does not appear that Merrill does enough to combat this threat, even with the above average prices.

All in all, it is not worth it to overpay just for the brand. You will be able to find comparable at a lesser price and you will not have to guess since you will be able to try out the data room before you buy it.

Features Checklist:

Industry Solutions
Biotech Licensingyes
Board Portalsno
Clinical Studiesno
Debt Financingyes
Distressed Real Estateno
Document Repositoryyes
Due Diligenceyes
Hedge Fundsno
IPO & Exitsyes
M&A Buy Sideyes
M&A Sell Sideyes
Post Mergerno
Private Equityyes
Procurement Managementno
Files & Folders Management
File Formats SupportedAny file types can be uploaded. PDF and MS Office files can be viewed, any other file types must be downloaded to view
Automatic Numerical Indexing of Files & Foldersyes
Drag & Drop Upload of Multiple Files and Foldersyes
Desktop Synchronizationno
Archives Upload & Extractionno
Export of Data Room Index to Excelyes
Document Version Controlno
Multilingual Documents Indexno
File Protection & Digital Rights Management
Granular Document Permissionsyes
View-Only Accessyes
Prevention of Download, Print and Copyyes
Remote Shredding of Documentsno
Customizable Document Watermarksyes
Secure Fence Viewno
Document Access Expiryno
256-Bit SSL/TLS Encryptionyes
Data at Rest Encryptionyes
Data Hosting & Infrastructure Security
99.9% Uptime Guaranteeyes
ISO 27001 Certifiedyes
SOC 2 Certifiedno
SSAE 16 Certifiedno
Data Backupyes
Virus Scanningno
Access Security
Two-Factor Authenticationsyes
Mobile Device Managementyes
Granular User Permissionsyes
Permission Groupsyes
Access Expirationyes
Access Limitation by IP Addressno
Accessibility & Ease Of Use
No Pluginsno
Scroll-Through Web-Based Document Vieweryes
Web-Based Excel Spreadsheets Vieweryes
iOS Applicationno
Android Applicationno
Mobile Device Interfaceno
User Interface LanguagesEnglish
Search, OCR & Filters
Search by Nameyes
Search by Content (Full Text Search)yes
OCR (Optical Character Recognition)no
Filtering by Parametersno
Collaboration Features
Basic Questions & Answers Moduleno
Advanced Questions & Answers Moduleno
Secure User Messagingno
New Document Email Notificationsyes
Files & Folders Notesno
Activity Tracking & Reporting
Tracking of All User Activityyes
Real-Time Audit Trailyes
Graphic Reportsno
Exporting Reports to Excelyes
Tracking of Document Viewing Timeyes
Scheduled Reports (Sending to Email)no
Branded User Interfaceyes
Custom Domainno
Custom Login Pageno
Custom User Invitation Letteryes
Custom Agreements for Accessing Data Roomno
Active Directory Integrationno
Single Sign-On Integrationno
Customer-Managed Encryption Keysno
Integrations Through APIsno
Custom Workflows and Featuresno
Support & Services
Business Hours Supportyes
24/7 Email Supportyes
24/7 Phone & Email Supportyes
Online Help Centerno
Live Trainingsno
Dedicated Project Managerno
Data Room Archive on DVD or USB Driveyes
Translation Servicesno
Support Languages:English
Deployment Options
Cloud (Web-Based)yes
On-Premise (Installed)no
Multiple Datacenter Locationsyes
Trial & Pricing
Free Demoyes
Free Trial:14-day trial
Price:ANNUAL: $200/month, 3 MONTH PLAN: $300/month, 1 MONTH PLAN: $400/month
Company Info
Locations:United States
Employees:no data
Clients:LogicMonitor, AppScale Systems, AcuFocus, Inc., PlantForm, Sovance, LLC, Strategic Finance, Tracon Pharmaceuticals, Ansible Works, Clean Diesel Technologies, Lastline, Inc, Inogen, The Corum Group, Stradling Yocca Carlson & Rauth