Intralinks Dealspace Data Room

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Intralinks is one of the biggest names in the industry with a long history that goes all the way back to 1996. They prefer to work with large corporations, some of which are in the Fortune 100, and therefore tend to focus on large deals. It would be a good choice for handling overly complicated deals if you have the budget for it. The prices they charge are higher than the industry average and, to be frank, after reviewing some of the other data rooms out there it became evident that you could find a data room with the same features for much less.

Intralinks Dealspace Review

When we take a look at security, it is unclear which innovative features you get in return for the higher price. There seem to be features such as watermarks, data encryption, and two-factor authentication, but you can find such features in virtually any data room out there. It is also unclear how Intralinks defends you documents against internal security threats. While they do allow the administrator to restrict or grant access to on an individual basis, there is nothing that would protect your documents against camera based attacks. One of the newest and most innovative features found in some data room is “Fence View” which serves as a physical barrier between the document and the user. After all, if someone really wants to steal a piece of information simply taking a picture of the computer screen is not a problem.

We touched a little bit on the granular access permissions above and the level of granularity offered by Intralinks does not do enough to facilitate complex deals such as M&A transactions and due diligence. Some modern data rooms offer innovative features that let achieve greater granularity be restricting or granting information located within the documents themselves. For example, let’s say you upload a spreadsheet into the data room. You would like participants to be able to view the spreadsheet, but not the formulas that were used during the calculation. This is the type of granularity that is required to conduct M&A transactions in the twenty-first century.

As far as customer support is concerned, they do a better job than most other brands out there. They offer 24/7 support in multiple languages via phone or email, but, interestingly enough, there they will not give you a free demo of the data room. For the prices that they charge, you deserve to know what you are getting in return and, without a free demo, you are really buying a mystery item. While they list all of the features of the data room on their website, it would be very helpful to have somebody walk you through the setup, show you all of the bells and whistle and answer your questions. This is something that a lot of data room providers offer nowadays and it is very unusual that a big name like Intralinks does not provide it. But they do offer a free 30-day trial so you can input your data and try to figure it all out for yourself.

Features Checklist:

Industry Solutions
Biotech Licensingyes
Board Portalsyes
Clinical Studiesyes
Debt Financingyes
Distressed Real Estateyes
Document Repositoryyes
Due Diligenceyes
Hedge Fundsyes
IPO & Exitsyes
M&A Buy Sideyes
M&A Sell Sideyes
Post Mergeryes
Private Equityyes
Procurement Managementyes
Files & Folders Management
File Formats SupportedPDF, MS Office, m4v, mp4, mov, mov, avi, jpg, jpeg, jpe, gif, bmp, png, tif, tiff
Automatic Numerical Indexing of Files & Foldersyes
Drag & Drop Upload of Multiple Files and Foldersyes
Desktop Synchronizationyes
Archives Upload & Extractionyes
Export of Data Room Index to Excelyes
Document Version Controlyes
Multilingual Documents Indexno
File Protection & Digital Rights Management
Granular Document Permissionsyes
View-Only Accessyes
Prevention of Download, Print and Copyyes
Remote Shredding of Documentsno
Customizable Document Watermarksyes
Secure Fence Viewno
Document Access Expiryyes
256-Bit SSL/TLS Encryptionyes
Data at Rest Encryptionyes
Data Hosting & Infrastructure Security
99.9% Uptime Guaranteeyes
ISO 27001 Certifiedyes
SOC 2 Certifiedyes
SSAE 16 Certifiedyes
Data Backupyes
Virus Scanningyes
Access Security
Two-Factor Authenticationsyes
Mobile Device Managementyes
Granular User Permissionsyes
Permission Groupsyes
Access Expirationyes
Access Limitation by IP Addressyes
Accessibility & Ease Of Use
No Pluginsyes
Scroll-Through Web-Based Document Vieweryes
Web-Based Excel Spreadsheets Vieweryes
iOS Applicationyes
Android Applicationyes
Mobile Device Interfaceyes
User Interface LanguagesChinese, English, French, German, Japanese, Korean, Portuguese, Spanish
Search, OCR & Filters
Search by Nameyes
Search by Content (Full Text Search)yes
OCR (Optical Character Recognition)yes
Filtering by Parametersyes
Collaboration Features
Basic Questions & Answers Moduleyes
Advanced Questions & Answers Moduleno
Secure User Messagingyes
New Document Email Notificationsyes
Files & Folders Notesno
Activity Tracking & Reporting
Tracking of All User Activityyes
Real-Time Audit Trailyes
Graphic Reportsno
Exporting Reports to Excelyes
Tracking of Document Viewing Timeyes
Scheduled Reports (Sending to Email)no
Branded User Interfaceno
Custom Domainno
Custom Login Pageyes
Custom User Invitation Letteryes
Custom Agreements for Accessing Data Roomno
Active Directory Integrationyes
Single Sign-On Integrationyes
Customer-Managed Encryption Keysyes
Integrations Through APIsyes
Custom Workflows and Featuresno
Support & Services
Business Hours Supportyes
24/7 Email Supportyes
24/7 Phone & Email Supportyes
Online Help Centerno
Live Trainingsyes
Dedicated Project Manageryes
Data Room Archive on DVD or USB Driveyes
Translation Servicesyes
Support Languages:Chinese, English, French, German, Japanese, Korean, Portuguese, Spanish
Deployment Options
Cloud (Web-Based)yes
On-Premise (Installed)yes
Multiple Datacenter Locationsyes
Trial & Pricing
Free Demono
Free Trial:30-Day Trial
Price:Negotiable/wainting for respond
Company Info
Locations:USA, Chile, México, Brasil, United Kingdom, The Netherlands, Romania, United Arab Emirates, Germany, Sweden, France, Italy, Spain, Hong Kong, India, Korea, Singapore, Australia, Japan
Clients:McLaren Honda, Mitchell Hayes, Essex Industries, ActoGeniX, Ann Inc., MetroNational, Hudson Advisors, Hanergy America, LifePoint Informatics, Atlantic Capital Bank, Bramer Bank, Edgemont Pharmaceuticals, Exelon, Investar Bank, The University of North Carolina, LIT Litigation services, Publicis, WizeHive, LandFill Energy Systems, Nordic Group